The steps a school office follows when a student leaves, what to check before signing, and the rules worth knowing.
Updated
A school issues a transfer certificate (TC) when a parent applies in writing for the student to leave. The office checks the student's details against the admission register (name, parents' names, date of birth, date of admission, last class and result), confirms whether dues are paid, fills in the TC with a serial number, and the principal signs it with the school seal. A copy or counterfoil is kept and the student is struck off the rolls. Dues do not change what the TC says: under Section 5 of the Right to Education Act, admission to Classes 1 to 8 in the new school cannot be denied or delayed because a TC is late. Boards and states can add their own fields, so check your board's current rules.
The parent applies for the TC, usually giving the reason for leaving and the new school if known. Note the application date; it goes on the TC.
Copy name, parents' names and date of birth exactly as in the admission register. A mismatch here causes problems at the new school and in board exams later.
Write the last class studied, the last exam with its result, and whether the student qualifies for promotion.
Note the month up to which fees are paid, return any security deposit, and collect library books and ID card.
Give the TC a serial number, have it checked, and the principal signs with the seal. Keep the counterfoil or a copy.
Mark the student as left in the admission register and in your software, with the date and TC number.
There is no single national deadline; it depends on your state and board. Most schools issue it within a few working days of the application once records are checked.
Schools often hold a TC over unpaid fees, but for Classes 1 to 8 the RTE Act Section 5 says the new school cannot deny or delay admission because the TC is late. State rules on withholding TCs differ, so check yours.
Usually the student's and parents' names, date of birth in figures and words, nationality and category, date of first admission, last class and exam with result, promotion, fees paid up to, attendance, conduct, reason for leaving, and the dates of application and issue.
The school can issue a duplicate from its records, usually marked "Duplicate", often after a written application and sometimes an affidavit. Keeping a copy or counterfoil of every TC makes this easy.
Yes. In Chalkbell the TC is filled in from the student's record, numbered and logged. You can also use the free TC maker on chalkbell.com to type one and print it.
Every module writes to the same student record, so nothing is typed twice.
Fill in the student's details and the TC draws itself as you type, with the date of birth in words. Print it on your letterhead or save it as a PDF.
विद्यार्थी की जानकारी भरते ही टी.सी. तैयार होती जाती है, जन्म तिथि अंकों और शब्दों दोनों में। अपने लेटरहेड पर प्रिंट करें या PDF सेव करें।
The short answer, the modules it usually has, and what changes in a school office once everything is in one place.
Leave your number and we'll call you back the same working day, in Hindi or English.